Project Assistant in Capability Transformation Division / Transition and Availability Unit

For our Client, we are looking for:

Project Assistant in Capability Transformation Division / Transition and Availability Unit
Location: Warszawa, Śródmieście
Reference Number: PA/130/2026
Duties and tasks linked to the post:
  • to support project team in management of projects;
  • to co-ordinate and monitor the workflow of documents;
  • to draft notes, letters, reports and follow up on them;
  • to prepare and follow-up on financial commitments and documents;
  • to monitor the workflow of invoices, payment records and bank statements;
  • to prepare the procurement requests, drafts of reimbursement claims in line with the financial rules in place;
  • to prepare and or/review the documentation attached to claims, invoices and requests for payments;
  • to prepare and monitor contracts;
  • to prepare statistical data (tables, graphs and charts) and reports;
  • to track and report team hours and file expense reports;
  • to perform administrative tasks as required
Requirements:
  • Education: successfully completed secondary education related to the business needs;
  • Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
  • Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
  • Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.
Personal skills:
  • high level of responsibility and ability to work independently;
  • high level of service orientation;
  • ability to work under pressure and experience in organizing work and prioritizing accordingly;
  • ability to communicate efficiently at all levels internally and externally and in appropriate manner;
  • strong sense of accuracy and attention to detail;
  • high level of discretion and ability to handle confidential matters;
  • proven organizational skills;
  • ability to adapt to a dynamic working environment;
  • ability to learn new skills and software;
  • ability to work in a team.
We offer:
  • contract of employment through the Employment Agency;
  • daily remuneration: 96,47€ net;
  • medical care, sport card;
  • opportunity for development and promotion;
  • convenient location of the office - the centre of Warsaw;
  • work with professionals.

Please be advised that only resumes in English will be considered.

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